Non-Instructional Employees

Non-Contractual Employees
Non-contractual personnel shall serve at will, are not employed for any specified length of time, and have no legally protected property right in their employment.  Nothing in this handbook shall change the employment at will status of non-contractual personnel or shall create any rights to continued employment.

Contractual Non-instructional Employees
Non-instructional staff will be awarded an administrative contract if at least three of the following criteria are met:

1. The position is critical to the effective operation of the location and/or District:

• The position functions as the administrative head of a major department reporting to the office of chancellor, president, vice-chancellor, vice-president, or dean;
• The position is responsible for the preparation and administration of departmental budget, policies, and programs;

2. The position requires advanced expertise, training or degree, which warrants protection of the District investment by a yearlong contractual agreement;

3. The position vacancy generally results in a state or nationally based search with significant delays in key areas of assignment and at significant cost to the location and/or District;

4. The position salary is equal to or above the equivalent rate for faculty:

• Faculty Salary Calculation:

• Masters Degree, 0 experience
  Annualized Salary.....................	$ 46,456

 

• Administrative Salary:

• D62 Minimum Salary................

  $ 46,759

The Director of Compensation and Compliance (Dir. C/C) will determine whether a position is contractual after a review of the job description and the identification of the classification level.  The Vice Chancellor for Human Resources and General Counsel (VC/HR&GC) makes final eligibility determination for any position proposed for contract status that does not meet the strict interpretation of the guidelines. This will be communicated to the hiring authority before the advertising of the position. Positions that meet these criteria shall also be considered to be ORP eligible.

Contracts shall be in writing and signed by the Chancellor after ratification by the Board of Trustees. Ratification of the renewal of contracts for administrative staff shall usually be considered at the August Board meeting (Lone Star College System Board Policy DDB).

After approval by the Board, the Director C/C will issue contracts of employment for full-time contractual personnel.  Administrative contracts shall be one of two forms: 1) a standard one-year administrative contract; 2) a one-year administrative contract with the right to return to the faculty.  The second form shall be used for administrators who were appointed to their position from a Lone Star College System faculty position.

The Dir. C/C shall review all contracts for compliance with approved compensation schedules, term and other policies and procedures.  The VC/HR is authorized to correct any errors or omissions in contracts of employment as they may appear and to implement the corrections.  An employee who does not sign and return his or her contract may be released from his or her employment responsibilities and forfeit the contractual privileges.

Location Executive Officers (LEO’s) are eligible for multi-year contracts at the discretion of the Board of Trustees.  The Chancellor's contract is subject to the requirements contained in Board Policy (Lone Star College System Board Policies BFB and DDB).

Grant-Funded Positions
Employees who are hired into positions that are funded by external agencies are considered to be “grant-funded employees”.  Grant funded employees are entitled to the same compensation and benefits as full-time non-instructional employees.  However, grant- funded employees are ineligible to receive a contractual appointment and their employment is contingent on the District’s receipt of continued funding.

Retirees

Part-time Employees
Part-time employees refer to hourly wage employees who work less than 19 and ½ hours per week.  Hourly rates for these employees are set in accordance with the part-time salary schedule established by the Board of Trustees. These hourly rates remain in effect and are not adjusted by across the board increases.

Part-time employees are subject to policies of the District that specifically reference part-time employees.  For example:

• Part-time employees are eligible for enrollment in TIAA-CREF;
• Part-time employees may use the administrative review processes to resolve workplace problems, but are not eligible to use the grievance process;
• Part-time employees are covered by the District’s workers’ compensation program, intellectual property policy, civil rights, administrative appeal, intellectual property, computer use, and drug-free workplace policies.

Student Workers
“Student workers” refer to part-time hourly wage employees who work less than 19 and ½ hours per week and are enrolled in at least one hour of Lone Star College System credit classes during the academic year.

Student workers are not subject to any U.S. tax withholding and are considered “exempt” if they maintain their enrollment in Lone Star College System at the required level.  A student worker who works during summer semester retains his or her tax exemption if he or she will be re-enrolling in the fall with the required number of classes.

Student worker positions are generally posted through the student financial aid offices and applications are submitted directly to that office.

Work Hours
The District establishes the time and duration of working hours as required by workload, service needs and the efficient management of personnel resources.  While the normal workweek is Monday through Friday and consists of forty hours, the working hours within certain operations may vary.  Employees will be informed of their work schedules, meal periods, and rest periods and any changes determined to be necessary by the department.

The Chancellor shall establish summer hours, which will permit employees to work longer hours (usually from 7:30 AM to 5:00 PM with a shortened lunch break) with Fridays off.  The Chancellor will announce the time period when summer hours are in effect.

Flextime Options
The District may allow a flexible or alternate work schedule option. Individual departments may use flextime work schedules subject to the following conditions:

• The implementation, continuance, discontinuance or modification of flextime is at the discretion of the LEO; and
• Adequate staff coverage, sufficient to meet operational requirements of the department is required.

Non-exempt employees who are subject to the provisions of the Fair Labor Standards Act must observe the normal workweek of 40 hours.

Dual Employment
The District occasionally will allow a full-time, non-exempt employee to work a different job than his or her regular position with the District.  The Dir. C/C will advise supervisors on the compensation and related requirements to dual employment within the District.